Toluca Lake, CA (December 9, 2024)— ENX Magazine announced that United Business Technologies (UBT) is among the 118 companies chosen as 2024 Elite Dealers. This is the fifth time that UBT has been cited among the nation’s top office technology dealerships.
Gone are the days when office equipment was simply a necessary but bulky addition to the workplace. As technology has evolved, so has office equipment, with today’s devices becoming more intelligent, integrated, and adaptable to modern work environments. Smart office solutions are designed to enhance collaboration, improve productivity, and reduce overhead costs—all while fitting seamlessly into the fast-paced, tech-driven world we live in.
Traditionally, office equipment like printers, copiers, and fax machines performed one task at a time. A printer printed, a copier copied, and a fax machine sent faxes. These devices were often large, cumbersome, and required constant maintenance. In many offices, employees would spend valuable time manually handling and organizing paperwork.
The hybrid office model is here to stay, offering flexibility and work-life balance for employees while maintaining productivity. However, this new work environment introduces unique challenges, especially when it comes to printing. Whether working from home, the office, or somewhere in between, employees need secure, reliable access to print materials without the hassle of being tied to a specific location.
Mobile printing solutions are the key to addressing these challenges and ensuring your hybrid team remains efficient. These solutions enable employees to send documents to print from smartphones, laptops, or tablets, regardless of where they’re working.
Cybersecurity extends beyond just your computers and networks thanks to the interconnected nature of today's tech. Multifunction printers (MFPs), which combine printing, scanning, copying, and faxing into one device, are often overlooked as potential security threats. However, these devices are an essential part of your network, and without proper precautions, they can become easy targets for cyberattacks.
Unlike traditional printers, modern MFPs are often connected to company networks, email servers, and cloud services. They store sensitive data like scanned documents, emails, and print jobs. Without adequate security measures, this information can be accessed by unauthorized individuals, leading to breaches that could jeopardize your business.
The push for sustainability in business isn’t just a trend—it’s a necessity. Managed Print Services (MPS) play a crucial role in reducing waste, conserving resources, and saving money, all while ensuring your office operations run smoothly.
Every unclaimed print job sitting on the office printer represents wasted paper, ink, and energy. MPS eliminates this issue with features like user authentication and secure print release, cutting costs and waste simultaneously.
Traditional print environments often rely on outdated, inefficient devices. MPS assesses your current setup, replaces energy-hogging equipment, and consolidates your fleet to reduce electricity consumption. The result? Lower utility bills and a greener footprint.
With technology evolving rapidly, some may wonder if traditional laser printers are becoming obsolete. However, the reality is that laser printers remain indispensable for many businesses due to their reliability, efficiency, and cost-effectiveness. Let’s dive into why laser printers are still essential and how they continue to adapt to modern business needs.
For businesses with high print demands, laser printers are hard to beat. Unlike inkjet printers, laser printers use toner powder and a laser mechanism to produce crisp, smudge-free text at impressive speeds. This process allows laser printers to handle large print volumes quickly, making them ideal for offices where time and productivity matter.
Key Benefits of Laser Printers:
As hybrid office models become more popular, businesses are discovering hidden costs that can impact their bottom line. While the flexibility of hybrid work offers many advantages, it also presents unique challenges that can lead to unexpected expenses. Here’s a look at three of the most common hidden costs associated with hybrid offices—and how the right solutions can help you avoid them.
With employees dividing their time between home and the office, many companies are finding that traditional office resources are often underutilized. Desks, meeting rooms, and office equipment may sit idle for long periods, resulting in wasted space and operational costs. Hybrid work also often demands greater flexibility, which standard office setups aren’t designed to accommodate.
With the rise of cyber threats, businesses are increasingly cautious about data security—even when it comes to office equipment like multifunction printers (MFPs). While MFPs provide essential services such as printing, scanning, and copying, they can also pose a security risk if not properly managed. A common question many have is: do these printers store sensitive information, like passwords? Let’s explore the answer and how you can keep your MFP secure.
Yes, in some cases, multifunction printers may store certain user information, including passwords. This is especially true for MFPs that are set up to access secure networks or cloud services, as well as those that use user authentication features. Many MFPs allow employees to scan to email or access shared network folders, and these functions may require passwords to be stored temporarily within the device.
Ever heard the term “rip and replace” when it comes to managed print services? For many providers, it’s a quick-fix strategy where they replace all your current printing equipment with brand-new models, assuming it’s the best way to optimize operations. But at United Business Technologies (UBT), we believe in a more strategic approach that prioritizes efficiency, cost savings, and sustainability. Here’s why “rip and replace” isn’t part of our philosophy and what we offer instead.
In the managed print world, “rip and replace” means swapping out all of a company’s existing printing devices, regardless of their condition or age, with new ones. This approach aims to standardize equipment across the organization and upgrade to the latest technology. While it might seem like a quick path to modernization, it often comes with high upfront costs, wasted resources, and disruptions to daily operations.
Starting a small business can be both exciting and overwhelming. As you plan your launch, one question often arises: what office equipment do you really need? Investing in the right tools can enhance productivity, streamline operations, and set the stage for growth. Let’s explore the essential office equipment that can help your small business thrive.
Before diving into specific equipment, it’s crucial to assess your business's unique needs. Consider your industry, the size of your team, and the type of work you'll be doing. This assessment will guide you in selecting the right tools that match your operations and budget.