As businesses look for ways to become more environmentally responsible, it’s easy to overlook one of the most impactful areas: print management. By embracing Managed Print Services (MPS), companies can reduce paper waste, lower energy consumption, and create a more sustainable printing environment. Here’s how MPS can help your business achieve these goals.

Reducing Paper Waste

One of the primary benefits of Managed Print Services is its ability to minimize paper waste. MPS solutions provide businesses with detailed insights into their printing habits, allowing for better tracking and control. By assessing print volumes, users, and devices, companies can identify areas where unnecessary printing occurs and adjust accordingly. This could mean enabling features like print preview, duplex printing (printing on both sides of paper), or limiting the amount of color printing. Small changes can lead to significant reductions in paper usage over time.

As we approach 2025, the hybrid office model continues to shape how businesses operate. With employees splitting their time between home and the office, the need for flexibility in work environments has never been more apparent. One major trend gaining traction is mobile printing, which allows workers to print from anywhere using smartphones, tablets, or laptops.

With mobile printing, employees can send documents to the office printer directly from their devices, even when they are on the go or working remotely. This trend not only enhances productivity but also supports the seamless integration of remote and in-office work. As more businesses adopt hybrid models, mobile printing will likely become a cornerstone of the office infrastructure, making it easier for teams to access and print documents no matter where they are.

Toluca Lake, CA (December 9, 2024)— ENX Magazine announced that United Business Technologies (UBT) is among the 118 companies chosen as 2024 Elite Dealers. This is the fifth time that UBT has been cited among the nation’s top office technology dealerships.

Gone are the days when office equipment was simply a necessary but bulky addition to the workplace. As technology has evolved, so has office equipment, with today’s devices becoming more intelligent, integrated, and adaptable to modern work environments. Smart office solutions are designed to enhance collaboration, improve productivity, and reduce overhead costs—all while fitting seamlessly into the fast-paced, tech-driven world we live in.

The Transformation of Traditional Office Equipment

Traditionally, office equipment like printers, copiers, and fax machines performed one task at a time. A printer printed, a copier copied, and a fax machine sent faxes. These devices were often large, cumbersome, and required constant maintenance. In many offices, employees would spend valuable time manually handling and organizing paperwork.

Cybersecurity extends beyond just your computers and networks thanks to the interconnected nature of today's tech. Multifunction printers (MFPs), which combine printing, scanning, copying, and faxing into one device, are often overlooked as potential security threats. However, these devices are an essential part of your network, and without proper precautions, they can become easy targets for cyberattacks.

Why MFPs Are Vulnerable

Unlike traditional printers, modern MFPs are often connected to company networks, email servers, and cloud services. They store sensitive data like scanned documents, emails, and print jobs. Without adequate security measures, this information can be accessed by unauthorized individuals, leading to breaches that could jeopardize your business.