How to Choose the Right Office Equipment Dealer for Your Business

Submitted by Tech Support on Fri, 12/29/2023 - 12:00
four business people in a circle outside, two shaking hands

There is a vast sea of office equipment dealers, and finding the right partner for your business is akin to discovering a compass in uncharted territory. The significance of this decision resonates throughout your organization's daily operations, making it crucial to navigate this selection process with precision. Let's explore the key considerations when seeking the best office equipment dealer and why United Business Technologies (UBT) stands out as a beacon in the industry.

Decoding the Office Equipment Dealer Landscape

The journey to finding the ideal office equipment dealer begins with understanding the vital role they play in your business infrastructure. Beyond supplying printers and copiers, a reputable dealer becomes a strategic partner, influencing productivity, efficiency, and even the overall workplace environment.

7 Ways to Enhance Mobile Printing Security

Submitted by Tech Support on Wed, 12/27/2023 - 13:13
business man printing from mobile phone, sitting at laptop

Mobile printing empowers employees to print from their devices, fostering flexibility and efficiency. However, as this convenience grows, so does the need for robust security measures. At UBT, we recognize the importance of keeping your mobile printing environment safe and secure. Here's a guide on essential security precautions for mobile printing.

1. Implement User Authentication

Set up user authentication protocols to ensure that only authorized individuals can access the mobile printing network. This adds an extra layer of security, preventing unauthorized users from exploiting mobile printing capabilities.

2. Encryption for Data Transmission

Enable encryption for the data transmitted during mobile printing. This ensures that sensitive information remains confidential during the printing process, safeguarding your business from potential security breaches.

The Critical Role of Endpoint Security in Print Environments

Submitted by Tech Support on Thu, 12/14/2023 - 12:13
Endpoint Security written in internet cable thread concept

Multifunction printers (MFPs) are integral components of modern offices, but they also pose security challenges. Let's delve into the significance of endpoint security in print environments.

Understanding Endpoint Security for Multifunction Printers

1. Print Security Threats

Multifunction printers are not immune to cyber threats. As connected devices, they can be vulnerable points for attacks. Endpoint security addresses these vulnerabilities, ensuring your print environment is protected.

2. Data Encryption

Endpoint security for MFPs involves encrypting data during transmission and storage. This measure prevents unauthorized access to sensitive information and enhances overall document security.

Start 2024 Right with a Print Assessment

Submitted by Tech Support on Sat, 12/09/2023 - 11:38
business person holding a lightbulb that makes the 0 in 2024

Is your company prepared for a year of efficient and cost-effective printing? Consider beginning 2024 with a comprehensive print assessment. This strategic move allows you to implement managed print services, paving the way for substantial cost savings, improved print environments, and a hassle-free printing experience.

Why Opt for a Print Assessment?

Effective print management is crucial for streamlining operations. A print assessment offers an in-depth analysis of your current printing infrastructure, identifying areas for optimization. This strategic evaluation sets the foundation for implementing managed print services tailored to your unique needs.

Embracing the Future of Hybrid Work in 2024

Submitted by Tech Support on Tue, 11/21/2023 - 14:04
sign in front of building says The future of work is hybrid

As we step into 2024, hybrid work is no longer just a trend but a fundamental shift in how businesses operate. The continued embrace of flexible work models demands a proactive approach to empower your hybrid workforce. Here's why prioritizing the needs of your remote and in-office teams is crucial in the coming year.

1. Empowering Productivity in a Hybrid Setting

The hybrid office model offers flexibility, but ensuring consistent productivity across diverse work environments requires strategic planning. Providing seamless access to collaborative tools, secure data sharing, and reliable communication channels is essential for a productive hybrid workforce.

Safeguarding Against Printer Viruses

Submitted by Anonymous (not verified) on Mon, 11/13/2023 - 13:49
lock with lines emerging from the right, digital security concept

Did you know? Printers can fall victim to viruses, posing serious threats to your business. In an era dominated by digital security concerns, printers often go overlooked. However, these seemingly innocuous devices can harbor viruses, leading to data breaches and operational disruptions.

Why Printer Viruses Matter for Your Business

Just like computer viruses, printer viruses can have a negative impact on your business. Here are three major issues that can happen when your printers are not secure. 

Unlocking Cost Savings: Optimizing Your Print Fleet with UBT

Submitted by Tech Support on Mon, 11/06/2023 - 12:38
piggy bank with stacked coins and hand working on calculator

Optimizing your print fleet means strategically managing your printing infrastructure to reduce costs and improve efficiency. It involves assessing your current printing environment, streamlining workflows, enhancing security, and making informed decisions to ensure you're getting the most value from your print devices.

Data Collection

Our SmartPrint software is the cornerstone of our approach. It allows us to assess and manage your print environment comprehensively. With SmartPrint, we can collect data on device usage, volume trends, environmental markers, the useful life of hardware, and fleet health. We'll then use this data to optimize your print fleet for cost savings and efficiency. What sets us apart is our transparency—our customers have administrative access to their SmartPrint account, allowing them to monitor the fleet and access data trend reports.

Explore the Possibilities of Large Format Printing for Your Business

Submitted by Tech Support on Mon, 10/30/2023 - 14:23
large format printer in operation, close up of colorful printing

Imagine this: Your business is about to launch a new marketing campaign, and you need attention-grabbing banners, posters, and signage to make a powerful statement. This is where large format printing steps in to transform your ideas into impressive, eye-catching visuals.

What Is Large Format Printing?

Large format printing, as the name suggests, is the process of producing oversized prints that go beyond the capabilities of standard printers. It's an ideal solution for creating large banners, posters, signs, and other promotional materials.

Tips for Managing Your Hybrid Onsite & Remote Workforce

Submitted by Tech Support on Thu, 10/26/2023 - 13:00
in office workers on computers, remote worker on large screen

In today's evolving workplace landscape, managing a hybrid onsite and remote workforce has become a new challenge for business owners and managers. Balancing the needs of both in-office and remote employees while maintaining productivity and cohesion requires a thoughtful approach. Here are some practical tips to help you navigate this complex terrain.

1. Clear Communication

Effective communication is the foundation of successful hybrid work arrangements. Use collaboration tools, schedule regular meetings, and ensure that both onsite and remote team members are informed, connected, and aligned with company goals.

2. Flexibility

Recognize that one size doesn't fit all. Some tasks are better suited for remote work, while others may require an onsite presence. Be flexible in defining work arrangements that meet individual and company needs.

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