Cybersecurity extends beyond just your computers and networks thanks to the interconnected nature of today's tech. Multifunction printers (MFPs), which combine printing, scanning, copying, and faxing into one device, are often overlooked as potential security threats. However, these devices are an essential part of your network, and without proper precautions, they can become easy targets for cyberattacks.
Why MFPs Are Vulnerable
Unlike traditional printers, modern MFPs are often connected to company networks, email servers, and cloud services. They store sensitive data like scanned documents, emails, and print jobs. Without adequate security measures, this information can be accessed by unauthorized individuals, leading to breaches that could jeopardize your business.
Hackers have discovered how to exploit these vulnerabilities. If a printer is not secured, it may be an entry point for malware that can spread throughout your network. These vulnerabilities aren’t always visible to employees or IT staff, which is why they can go unnoticed for long periods.
How to Safeguard Your MFPs
Thankfully, there are simple and effective ways to enhance the security of your multifunction printers. Here are a few crucial steps:
- Update Firmware Regularly: Just like computers and mobile devices, MFPs need regular software updates. These updates often include security patches that protect against known vulnerabilities.
- Encryption: Ensure that all documents sent to and from your MFP are encrypted. This ensures that sensitive information isn’t intercepted during transmission.
- Password Protection: Implement strong password protection to restrict access to settings, scanning functions, and stored documents. Use multi-factor authentication where possible.
- Network Segmentation: Place your MFPs on a separate network segment, isolating them from your core business systems. This prevents attackers from using the printer as a gateway to more sensitive data.
- Secure Print Release: Ensure that print jobs aren’t left exposed in the output tray by requiring users to authenticate before their documents are printed.
At UBT, we understand the importance of securing all aspects of your network, including your MFPs. If you need help assessing and securing your devices, we’re here to help.
Contact us to schedule a security consultation and ensure your MFPs aren’t a weak link in your business’s cybersecurity.