When thinking about cybersecurity, printers might not be the first thing that comes to mind. However, in today’s connected world, networked printers pose real security risks that can’t be ignored. This is where Managed Print Services (MPS) play a crucial role—not just in managing your print environment but also in safeguarding your business’s overall cybersecurity.
Why Printers Are a Cybersecurity Risk
Modern printers are sophisticated devices with hard drives, network connections, and even access to cloud services. These features make them susceptible to the same types of cyber threats that target computers and servers. Unsecured printers can be entry points for hackers, who can use them to access your network, steal sensitive information, or launch attacks.
How Managed Print Services Prioritize Security
Managed Print Services focus on optimizing your print environment, and a key aspect of that optimization is security. Here’s how MPS contributes to a stronger cybersecurity posture:
- Device Security: MPS providers ensure that all printers are configured with the latest security protocols, including secure print release, encrypted communications, and regular firmware updates. These measures protect against unauthorized access and data breaches.
- Network Protection: MPS includes monitoring and managing the network connections of all printers. By segmenting your printer network and applying firewalls, MPS can prevent unauthorized users from accessing your print devices and, by extension, your broader network.
- Data Security: Print jobs often contain sensitive information. MPS ensures that data is protected both in transit and at rest, using encryption and secure storage methods. Additionally, features like pull printing ensure that documents are only released to authorized users, reducing the risk of sensitive data being left in printer trays.
The Broader Impact on Cybersecurity
By addressing the security of your print environment, Managed Print Services directly contribute to your organization’s overall cybersecurity efforts. Here’s how:
- Compliance: For businesses in regulated industries, maintaining secure print practices is essential for meeting compliance requirements such as GDPR, HIPAA, or PCI DSS. MPS helps ensure that your print environment aligns with these standards, reducing the risk of fines and reputational damage.
- Threat Mitigation: MPS providers continuously monitor your print environment for potential vulnerabilities, allowing you to respond to threats before they become breaches. This proactive approach is essential in today’s fast-evolving threat landscape.
- Employee Awareness: MPS often includes training and guidelines for secure printing practices, educating employees on the importance of cybersecurity and their role in protecting the organization.
Conclusion
Managed Print Services are not just about optimizing print costs and efficiency—they are a vital component of your cybersecurity strategy. By securing your print environment, MPS helps protect your business from the growing threat of cyber attacks.
Contact us today to learn more about how our Managed Print Services can strengthen your cybersecurity posture and keep your business safe.