Are you getting the full value from your company's multifunction copiers? These powerful devices can copy, print, and scan, with some models adding a fax feature.
But let's go beyond that brief description to find out three ways multifunction copiers can save time and money in the office.
1. Service Alerts
Multifunction copiers (also called multifunction printers) can notify your IT team or managed print services provider when a feature or part isn't operating correctly. The function can save your organization from catastrophic equipment failure and the resulting downtime. With service technicians informed in advance of a potential fault, they can step in to correct the problem before it escalates. Alerts that notify technicians about software updates and low toner levels are another valuable time and money-saving feature.
2. Automatic Duplexing
The duplexing feature on multifunction copiers automatically prints on the second side of the page when appropriate. The function has been around for a long time but is often overlooked as a convenient way to reduce paper waste and costs. To utilize the feature, set your copiers to default to duplex printing and copying with each use.
3. Scanning
Scanning is standard on multifunction copiers, and it can completely change the way your office functions. Here's how.
- Use your scanning feature to capture incoming paper documents and convert them to digital formats.
- Try scan-to-email to distribute information to a contact list. For repetitive processes like invoicing a regular vendor, multifunction copiers can provide an automated response to save valuable time.
- Use your multifunction copiers to route data to a document management system. If you're still choosing paper processes most of the time, your multifunction copier can be the catalyst for your transition to a paperless office.
There's more to learn about the capabilities found on Xerox multifunction copiers. Contact us at United Business Technologies for the full picture today.