Multifunction printer security is a consistent concern for many businesses, but it shouldn't be a source of panic. All you have to do is know how to put your printers to work--and that's where these quick tips can help.
Improve Multifunction Printer Security Today
One of the best things you can do for multifunction printer security--and for your company overall--is to invest in the right machines. HP multifunction printers are a great example of this because they come equipped with built-in security features, functions, and options that help protect your business.
However, even the best printers can't do security work alone. You still need to know what the available features look like and how to use them.
Here are a few quick tips to get you started right now:
#1: Limit User Access
Access control and user authentication usually work together to keep the wrong people from accessing your multifunction printer. Check your machine to see what options are offered and how they work--but don't forget to communicate any authorization changes to your team.
#2: Wipe Hard Drives
Some printers store data on their hard drives to simplify and streamline the print process. This is great for efficiency, but not so good for long-term MFP security. Make a habit of wiping those hard drives regularly to keep hackers from accessing a wealth of potentially sensitive information. You can also set some printers to do this on their own or automatically overwrite old data.
#3: Encrypt Information
Information that is sent to or from your printer should be encrypted. This is a key element of multifunction printer security because, while it doesn't protect the machine itself, encryption ensures that you're safer if a hacker does gain access. (This can also discourage them from attacking other printers or devices because they may assume all data is encrypted.)
Conclusion
The best way to boost multifunction printer security is to put your machines to work for you. If your printers don't have any features or functions that help support tips like these, it might be time for an upgrade.
Contact us today to find out more about MFP security and how machines like HP multifunction printers can help.